Whether you’re moving into a long term, temporary or serviced office space, there’s a lot to think about. Most likely you’ve just started your business or there’s been some major change and that’s going to potentially take away some of your focus. In today's world it’s pretty common for all of us to spread our attention across multiple activities, but we also want to ensure that the job we do is as good as it can be.
That’s why we’ve put together this list of the 6 most common mistakes that people make when they’re researching or calling up about a serviced or temporary office in Brisbane.
1. Read the fine print
We get it. You’re busy and contracts / paperwork aren’t your thing. Everyone is used to scrolling to the bottom of the terms and conditions on websites and apps and just clicking the agree button. This may get things moving along a little quicker for you, but it’s important to know what you’re getting into as there’s a big difference between the T&C’s on a $1.50 game of Angry Birds and signing a business contract.
Ask lots of questions – particularly about exit terms for if and when you choose to move out. This will save everyone a lot of hassle and headaches in the long run as everything is out on the table and you know exactly what you’re up for every step of the process and what you need to do to ensure there are no surprises for anyone along the way.
Remember you don’t need to sign a contract the minute you’re handed it – take a break, grab a coffee and read through it so you are prepared. This not only saves you personal hassle, it makes good business sense.
2. Be aware of business growth potential
There are lots of benefits to moving into a Brisbane based temporary office. One of them is you will have more time to focus on your business. This can lead to your business growing and you needing more staff. If you are expecting your business to grow exponentially, it’s worth mentioning this to your temporary office provider as they will be able to let you know what options are available.
At Milton Business Centre we’ve had start ups that only needed space for three people, but have quickly grown to 15 staff. We were able to accommodate this by understanding business growth potential and were able to rearrange rooms and desks to suit that growth.
Flexibility with rooms, desks and layouts is something that makes Milton Business Centre a great choice for flexible office space.
3. Understand your hardware requirements
There are lots of things that temporary office space rental providers like us can provide, however we can’t supply something if we don’t know you need it! Think about your hardware requirements and the individual items you will need in your office, then find out if your temporary office space provides these items.
Will you need printers, headsets for phones, sound dampening or divider options? If you talk to us about your requirements beforehand, we can ensure that all of your expectations are met before you move in to your short term office space.
Note: It’s a good idea to do a hardware and software audit before you move into your office space. This can be provided to us and we can prepare relevant drivers and connections for you and your team.
4. Ask about services available
This is pretty straightforward as most serviced office suites will have a wealth of information on their websites, but it’s worth asking all the same. Ultimately what you want to avoid is saying “Oh, I had no idea you guys offered that!”. This could be anything from front desk services and phone answering services right through to customised workstation arrangements and office configurations.
5. Not asking enough questions
You can never have too many answers. As you’re doing your hardware and software audit and thinking about all the things you will need in your office, write yourself a list of questions and have them handy when you’re on the phone or call into our serviced offices.
By asking questions up front this will ensure that you have all the right information to make an informed decision about your office rental service. If you have any questions please call us on 1800 300 898 for a chat and we would be happy to help you out as much as we can.
6. Failing to prepare is preparing to fail
Usually most things that hit a roadblock can be fixed quickly, but sometimes there are things neither the serviced office space provider or the client knew before moving in due to a lack of preparation. By being as organised as you can, asking questions and providing as much information about your requirements, you will not only reduce the amount of time needed to get your office space organised, setup and ready, you will find the whole process of moving into your new space much smoother.
The statistics on failure rates of small business in their early years can be pretty grim. If you're just starting your business and need to keep costs low while you build a strong client base, but still want to give the impression your business is well established; a virtual office might be the solution you need. Virtual offices are a low cost, low obligation option, starting from as little as $100/month. With a virtual office space gives you with everything that a serviced office has, minus the room. You get a phone number, business address, Po Box, reception services and meeting room hire. When you feel like your ready you can easily take up a serviced office space and your clients will not know the difference.